Template for Manuscript Preparation Download
These instructions are provided to help authors prepare their manuscripts. Submitted papers should report new work or ideas.
AAQR accepts Original Articles, Technical Notes, Data Reports, Invited Reviews, Focus Articles, Short Communications, Joint Publications with JAAST and KAPAR, and Letters to the Editor. Additionally, we publish Special Issues on topical themes.
- Original articles: These articles report previously unpublished research or review published research. Literature reviews herein are expected to be in-depth, critical pieces on specific subjects. The length is limited to less than 6500 words.
- Technical Notes: These articles cover topics which may be simpler in structure but are usually of urgent matter. Technical notes may describe significant modifications to or adaptations of methods and tools. “Materials” and “Methods” should be concise, with routine instrumental methods placed in “Supplementary Materials.” The length is limited to less than 3000 words, or 4 typeset pages.
- Data Reports: These reports present new, preliminary or partial results from analysis of data (sets), and may have limited conclusions/implications compared to original articles. The data (sets) may include original measured/modeling data or readily-available data of sufficient quality. Upon acceptance of publication, the data (sets) must be made publicly available for at least five years. Please refer to the section on Accessibility of Materials and Data for details. AAQR reserves the right to deny publication when authors do not comply with this data policy. The length is limited to less than 3000 words, or 4 typeset pages.
- Invited Reviews: Invitations for these reviews are issued by the Editor(s)-in-Chief of AAQR. The length is limited to less than 10000 words.
- Focus Articles: These brief personal reviews (2 authors max.) assess the current status of a field and highlight recent key findings. Not intended to be comprehensive, text-only pieces are welcome; figs. should be simple and low in number (preferably 1). The length is limited to less than 1000 words, or 2 typeset pages.
- Short communications: These communications provide a brief description of significant scientific findings or practical developments that are of outstanding interest and urgency to the aerosol and air quality community. The need for Short Communication must be clearly stated in the cover letter. The length is limited to less than 3000 words, or 4 typeset pages.
- Joint Publications with JAAST and KAPAR: Manuscripts published in Earozoru Kenkyu (Journal of Aerosol Research) or Particle and Aerosol Research may be recommended by JAAST or KAPAR, respectively, for secondary publication in AAQR. Submissions must include the approval letter.
- Letters to the Editor: These letters comment or remark on published results and substantial issues of aerosol and air quality. The length is limited to less than 1000 words, or 2 typeset pages.
Note 1: The above word-count limits exclude the title, author names, affiliations, table texts and references.
Note 2: The publication fee is charged according to the number of typeset pages.
- Papers must be written in English (U.S.). Spelling and grammar should be checked by an English-speaking editor if English is not the authors’ first language.
- The manuscript in Word format should be submitted on-line at https://aaqr.org/page/online-submission. The system will convert the Word file into pdf/html files for review purpose only. Upon approval of the format and appropriateness of the submitted manuscript, the manuscript will be sent through the review process. You must first create an account in the on-line submission system before you are able to submit the manuscript.
- The main text of the manuscript must be typed in Times New Roman 12-pt font, double-spaced, on A4 or Letter using appropriate margins. The font size of the title and sub-title is 16 pt and 14 pt, respectively. All pages should be numbered at the bottom of each page.
- Authors are encouraged to write clearly and concisely. Page charges are increased for longer manuscripts and editors may return an article without review if the length is superfluous to the corresponding amount of new results. Do not include extraneous information or tables that are inconsequential to the scientific analysis. The main manuscript should include all essential materials to understand the methods and interpretation; extra materials can be included in the supplemental section.
- Insert continuous line numbers in the left margin of all pages. This feature can be found in the MS Word menu commands: “File/Page Setup/Layout/Line Numbers.” This is mandatory for the review process.
- The Word documents of manuscripts in new and revised submissions must be clean. The 'track changes' tools should not be used.
- Leave only one space after periods.
- Manuscripts should contain the following elements in sequence: title, names and affiliations of authors, abstract, keywords (capitalize the first character of each keyword), introduction, body of paper, conclusions, acknowledgements, appendices, references, list of table titles, tables, list of figure captions, and figures.
- Download the submission template for manuscripts at https://aaqr.org/page/instructions-for-authors and follow the same format to prepare your manuscript.
- A manuscript that does not adhere to the Instructions could be directly rejected.
- Title should be informative and specific, not to exceed 20 words.
- Avoid chemical formulae in title.
Name of Author and Affiliation
- List each author’s first, middle initial and last name, and affiliation, and identify the corresponding author(s) with asterisk. The maximum number of corresponding authors is two.
- Include the fax, telephone and e-mail address for the corresponding author in a footnote on page one.
- Maximum of 300 words should be used in the abstract, not to exceed one-page, including list of authors, affiliation and keywords.
- The purposes, methods, contents, conclusions, as well as new significant findings, should be summarized in the abstract.
- Highlights are mandatory for AAQR, and should be submitted in a separate file through the online submission system. They will also be reviewed by reviewers and editors. Highlights should include 3 to 5 bullet points (maximum 85 characters, including spaces, per bullet point) to convey the essence of the research.
- Highlights will be displayed in online search result lists, the contents list and in the online article, but will not appear in the article PDF file or in print.
- Include up to five keywords to facilitate literature searches.
- Avoid duplicating words already contained in the title.
- The first letter of the keywords should be capitalized, and the keywords separated with semicolons.
- All references to literature in the text should be cited in the form as Smith (1997) if there is one author, Smith and Jones (1997) for two authors, or Smith et al. (1997) if more than two authors. Some examples:
(i) This result was later verified by Smith and Jones (1997).
(ii) This phenomenon has been described before (Smith, 1997).
(iii) This result is similar to the findings of many previous studies (Smith et al., 1997; Cao and Huang, 1997).
- References should be arranged in alphabetical order by the first author’s last name.
- Some examples for arranging the references:
Watson, J.G., Chow, J.C. and Chen, L.-W.A. (2005). Summary of organic and elemental carbon/black carbon analysis methods and intercomparisons. Aerosol Air Qual. Res. 5: 65–102.
Charell, P.R. and Hawley, R.E. (1981). Characteristics of water adsorption on air sampling filters. Am. Ind. Hyg. Assoc. J. 42: 353–360.
Kerker, M. (1969). The Scattering of Light, Academic Press, New York.
(iii) Edited books:
Crittenden, B.D. and Long, R. (1976). In Carcinogenesis—A Comprehensive Survey, Vol. 1, Freudenthal, R.I. and Jones, P.W. (Eds.), Raven Press, New York, p. 209.
(iv) Conference proceedings, symposia, etc...:
Fissan, H.J., Franzen, H., Helsper, C. In Benarie, M.M. (Ed.) Atmospheric Pollution 1978, Proc. 13th Int. Colloq., Paris, France, 1978, Elsevier, Amsterdam, pp. 263–266.
e.g., Aims and Scope of AAQR, https://aaqr.org/page/aims-and-scope, Last Access: 1 June, 2020.
- The title of the cited journal should be abbreviated as in ISO 4 or the World List of Scientific Periodicals. For example, Aerosol and Air Quality Research should be abbreviated as Aerosol Air Qual. Res. Include the full title if the correct abbreviation is not known. Useful resources on journal abbreviations include but not limited to:
The Swiss Federal Institute for Forest, Snow and Landscape Research (WSL):
EndNote Output Style Download
For authors using EndNote, AAQR provides EndNote output style (as above) that supports the formatting of in-text citations and reference lists.
Tables and Figures
- Insert each table and figure on a separate page of the Word document.
- Number tables and figures consecutively with Arabic numerals (Table 1, Figure 1, etc.) in order of citation in the text. You should refer to all tables and figures in the main text.
- Avoid excessive tabulation of data or large tables.
- Tables should be formatted with horizontal borderlines only.
- Each table should have a brief and self-explanatory title. The title should be above the tables. Also provide table titles on separate pages.
- Explanations should be given in footnotes with superscript italic Roman letters (a, b, c, etc.) at the bottom of the table, if it is necessary for the understanding of the table.
- Figures should be clearly legible when reduced to a single-column width.
- Each figure should have a concise but instructive caption meant to be below the figure. The caption should describe any details in the figure that are not obviously understood. Also provide figure captions on a separate page.
- In the text, refer to figures as “Fig. 1”, or “Figs. 1(a) and 1(b)”.
- To avoid extra page charges, the text contents, appendices, Tables and Figures that are not crucial to the topic are suggested to move to a supplementary materials file.
- There is no specific format requirement for the Supplementary material, but it needs to be a separate file from main manuscript.
- Include a cover page in the Supplementary material file to clearly separate it from the manuscript.
- The format of Figure and Table numbers in the Supplementary material need to be different from those in the manuscript. Table Sx or Fig. Sx (e.g., Table S1, Figure S2) are suggested to be used in the Supplementary material.
- The use of S.I. units throughout is required.
- Other metric units may be used with advance permission from the Editor(s)-in-Chief.
- Express derived units or other units in exponent form (superscript) with space(s) between the elements of the derived unit, e.g., 100 µg m–3 and 20 µg m–2 day–1.
- Define symbols (including Greek letters and other non-Latin symbols) at their first appearance in the text or in a separate list of notations.
- Use mathematics type if it is possible.
- At the first reference to a chemical compound, write the compound’s name in full, followed by its abbreviation in parentheses. Thereafter, use the abbreviation.
- Take care to clearly differentiate zero (0) and the letter (O), one (1) and the letter (l), times sign (´) and the letter (x).
- All equations must be clearly typewritten.
- Subscripts and superscripts should be clearly legible.
- The meanings of all symbols must be defined immediately after the equation in which they are first used.
- Equations should be sequentially numbered in parentheses at the extremely right of the line, according to their appearance in the text.
- When referring to equations in the text, preface the number with the word “Eq.” or “Eqs.” and place the number within the bracket as Eq. (1), or Eqs. (1–4), etc.
Write the acknowledgements briefly in a separate section just before the references.
- The graphical abstract is one single‐panel figure that is shown in the contents list to more succinctly present the main findings of the article. Graphical abstract is mandatory for all manuscript types, except Letters to the Editor, to aid readers quickly find articles relevant to their research interests, and improves their interpretation of the article.
- Graphical abstract also goes through peer review. Authors willing to provide a graphical abstract need to submit it in a separate file through the online submission system.
- Although a key figure in the submitted article can also be submitted as a graphical abstract, authors should submit a new and more creative figure or image that can encourage browsing and give readers a visual impression of the main findings of the article without including excess details.
- When preparing the graphical abstract, the following general specifications should be adhered to:
Dimensions: 550 × 300
Preferred file types: JPG, TIFF, PDF or MS Office files.
Please include a caption or explanatory texts in the manuscript.
- Graphical abstract will not appear in the article PDF file or in print.
Accessibility of Materials and Data
- To allow others to replicate, verify and build upon conclusions published in AAQR, authors are encouraged to deposit their data, such as microarray data, protein or DNA sequences, atomic coordinates and climate data, as much as possible in publicly accessible databases. The data library PANGAEA (http://www.pangaea.de) is recommended for authors to deposit their data. An accession number or a specific access address should be included in the published article. Sufficient detail on computer codes involved in the creation or analysis of data must be given, either within the paper or in the Supporting Materials. After publication, the authors should make a reasonable effort to provide data and materials when requested by researchers for their own use. It is reasonable for authors to charge a modest amount to cover the cost of preparing and shipping the requested material.
- Any restrictions on the availability of data, codes, or materials should be disclosed to Editor(s)-in-Chief upon submission.
Template for Manuscript Preparation Download
A template for manuscript preparation can be downloaded from https://aaqr.org/page/instructions-for-authors
After the Manuscript is Accepted
Proofs and Reprints
- Unless otherwise specified, proofs will be sent back electronically to the authors for proofreading and correction.
- Authors will be charged for any other substantial corrections.
- Authors should return the page proofs of their articles within 48 hours of receipt.
- Authors should return the reprint order form to order the reprints.
- The editors have the right to revise the content and modify the writing style of manuscripts.
- The decision of the Editor(s)-in-Chief is final.